CONSTITUTION

This Constitution was formally adopted by the Founding Members on 04 January 2018

References:

A.     http://www.taforum.org/creating-a-new-trade-association

B.    http://www.taforum.org/competition-law-and-trade-associations

 

Introduction

1.    The name of the Association shall be the "Cancer Coaching Community" (referred to in this constitution as "CCC"). The CCC Constitution draws on guidance at References A and B. 

2.   The CCC intends to start accepting new subscribing members from 08 May 2018.

3.   The CCC has the following mission statement: 

"To develop a favourable operating environment for cancer coaching by providing a forum for discussion of non-competitive issues, and by providing information to assist members in their business.”

 

Objectives

4.    The CCC shall have the following objectives :

a)    To increase awareness of and promote the cancer coaching profession and cancer coaching as a valued intervention for people affected by cancer.

b)   To develop the cancer coaching profession to ensure cancer coaches work to the highest professional and ethical standard.

c)    To develop the trade environment for the cancer coaching profession and cancer coaches.

 

a)         To increase awareness of and promote the cancer coaching profession and cancer coaching as a valued intervention for people affected by cancer.

a.1.      Establish CCC as a professional community hub for cancer coaching in UK

a.2.      Raise awareness of the practice and benefits of cancer coaching among people affected by cancer (including carers and family members) and stakeholders

a.3.      Advise and inform people affected by cancer and stakeholders of the opportunities for accessing cancer coaching

a.4.      Promote and facilitate cancer coaching regionally then nationally by providing a platform where people affected by cancer can find information and make informed choices cancer coach choices.

a.5.      To provide thought leadership on the following: 

a.5.1.   Collate and share knowledge on the practice and benefits of cancer coaching

a.5.2.   Provide the focal point for research into the practice and benefits of cancer coaching

a.5.3.   Develop proposals for how cancer coaching can help health care professionals (not only the NHS), employers and society to meet the growing demand for after-cancer care

a.5.4.   Improve the self-management and resilience of people affected by cancer

a.6.      To facilitate collaboration:

1.6.1.   Partner with cancer and wellbeing networks to increase the awareness and meet the demand for cancer coaching

1.6.2.   Partner with networks of specialist coaches and supervisors

 

b)         To develop the cancer coaching profession to ensure cancer coaches work to the highest professional and ethical standards

b.1.      Adhere to the EMCC/ICF/AC codes of conduct for coaching covering professional standards and ethics

b.2.      Develop criteria and a process for recruiting, registering, approving and ongoing quality control of cancer coaches

b.3.      Recruit coaches with the necessary skills, experience, understanding and passion for working in this field 

b.4.      Promote supervision opportunities for cancer coaches

b.5.      Promote CPD opportunities for cancer coaches 

b.6.      Develop a protocol for complaints

 

c)         To develop the trade environment for the cancer coaching profession and cancer coaches

c.1.      To be a key representative body to promote the profession of cancer coaching and role of the cancer coach in supporting people affected by cancer to live well to Government departments and agencies, Parliament, the NHS, health care professionals, patient groups, survivor groups and other relevant National and International organisations.  

c.2.      To gather information, provide analysis and report on the business of cancer coaching and other relevant market information.

c.3.      To keep up to date on legal and other regulatory developments of relevance to cancer coaching and update members as appropriate. (BB NOTE – This may need rewording.)

c.4.      To provide a forum for the exchange of non-competitive information among cancer coaches.

 

Membership

5.    Membership of the CCC is available to companies and practitioners of cancer coaching. Admission to membership is at the discretion of the Founding Members and of the subsequently elected Executive Committee.

  

Associates

  1. The Founding Members and the subsequently elected Executive Committee shall, at its discretion, admit as an associate of the CCC any organisation that does not engage in cancer coaching but which is otherwise interested in the business. Associates shall be entitled to receive most publications and other literature prepared under the auspices of the CCC, and otherwise be entitled to participate in the affairs of the CCC as decided by the Founding Members and by the subsequently elected Executive Committee.

 

Finance of the CCC

7.    The trading year of the CCC shall be the calendar year but this may be changed by resolution of the Founding Members and by the subsequently elected Executive Committee.

a.     The subscription scale shall be set by the Founding Members and by the subsequently elected Executive Committee.

b.    Associates shall pay an annual subscription in accordance with the subscription scale set by the Founding Members and by the subsequently elected Executive Committee.

 

Meetings of the CCC

8.    The CCC shall hold an annual general meeting (AGM) not later than four months after the end of each trading year. At least 10 members of the CCC, or the Founding Members and the subsequently elected Executive Committee, may at any time require the Secretary to convene a general meeting of the CCC. In convening such a meeting, the Secretary shall give not less than 21 days’ notice to members.

9.    Founding Members and the subsequently elected Executive Committee.

 

The affairs of the CCC shall be directed by the Founding Members and by the subsequently elected Executive Committee comprising:

a.    Representatives of the two largest companies in membership.

b.    Up to Six members elected on a national basis, each member serving for a three-year term. The Founding Members and the subsequently elected Executive Committee may make bye-laws governing the conduct of elections including provision to phase retirements.

c.    Up to three Founding Members.

d.    A member of the Founding Members and the subsequently elected Executive Committee shall cease to be a member if s/he resigns from, or if s/he ceases to hold office in, the institution in which s/he has hitherto held office.

e.    Each member of the Founding Members and the subsequently elected Executive Committee shall have one vote. The Chair shall have a second, or casting, vote in the event of equality.

 

Chair and Vice Chair

10. The Founding Members and the subsequently elected Executive Committee shall, at its first meeting in each trading year, elect a Chair to hold office until the first meeting in the following trading year. The Founding Members and the subsequently elected Executive Committee shall also elect a Vice Chair. No person may hold the office of Chair or Vice Chair for more than two consecutive years. In the event of the Chair or Vice Chair resigning or ceasing to be a member of the Founding Members and the subsequently elected Executive Committee, the Founding Members and the subsequently elected Executive Committee shall have power to elect a replacement to serve for the remainder of the term, this period of office not counting for the purpose of the requirement in the previous sentence.

 

Director Operations

11. The Founding Members and the subsequently elected Executive Committee shall elect or appoint a Director Operations who shall be responsible to it for the management of the Association and who shall also be the principal representative of the Association and the principal policy adviser to the Founding Members and the subsequently elected Executive Committee.  There is no maximum term.

 

Secretary

12. The Founding Members and the subsequently elected Executive Committee shall elect or appoint a Secretary who shall be responsible to it for arranging meetings of the Founding Members and the subsequently elected Executive Committee, and the AGM.

 

Functional Roles

13. Founding Members and the subsequently elected Executive Committee shall appoint elected members to specified functional roles such as: Treasurer; Membership; Media; Events; Legal.

 

Publicity

14. The CCC shall publish an annual report on its activities and a list of subscribing members. Both these documents will be published on the CCC website with the membership list being always up to date.

 

Committees and Panels

15. The Founding Members and the subsequently elected Executive Committee may establish and maintain sub-committees and project groups and may delegate matters to them.  The Founding Members and the subsequently elected Executive Committee may appoint technical panels to advise and assist it.  
 

Founding Members

16. The sub-committee members from now on will be referred to as the ' Founding Members’.

 

Delegation

17. The Founding Members and the subsequently elected Executive Committee and the Director Operations may delegate any of their powers

 

Revision of the Constitution

18. This constitution shall be amended by the CCC, provided that at least 75% of the members of the CCC present at the meeting vote in favour of amendments of which prior notice has been given.

 

Transitional arrangements

19. The following transitional arrangements shall apply:  

a.     The ‘Founding Members’ shall comprise the founding members who paid a share of the start-up costs.

b.     The Chair shall be Jackie Arnold.  A list of the Founding Members is at Annex A.

c.     The Vice Chair shall be elected at the first meeting of the Founding Members. The Director Operations shall be elected or appointed at the first meeting of the Founding Members.

d.     The Secretary shall be elected or appointed at the first meeting of the Founding Members.

e.     Secretariat and staffing support will be provided by Jackie Arnold until the establishment of the association.  Thereafter this will be provided by a mixture of hired/contract support and CCC volunteers.

f.      The cost of membership is a one-off joining fee of £100 plus the annual subscription. The subscription scale is based on company turnover or budget:

a.    Under £50,000: £200

b.    £50-75,00: £250

c.    £75-100,000: £300

d.    £100-250,000: £500

e.    £250-500,000: £1,000

f.     £500,000-1,000,000: £2,000

g.    Over £1,000,000: £3,000

 

 

Authorised:

Jackie Arnold
CCC Founding Members Chair
04 Jan 2018

Authenticated:

Ross Nichols
CCC Founding Member
04 Jan 2018

 

 

Annexes:

A. Founding Members

B.  Authorised Signatories

 

ANNEX A TO CCC CONSTITUTION – FOUNDING MEMBERS

·      Chair – Jackie Arnold

·      Andrew Parsons 

·      Barbara Babcock

·      Barbara Wilson 

·      Carolina Valiente-Treasurer/Finance – supported by Andrew Parsons

·      Isabel van der Ven 

·      Jane Ball

·      Jo Lee

·      Ross Nichols

 

ANNEX B TO CCC CONSTITUTION – FINANCIAL COMMITTEE AND AUTHORISED SIGNATORIES

The Founding Membersof CCC TA have agreed that Jackie Arnold, Carolina Valiente and Andrew Parsons will be the CCC TA Financial Committee and the authorised signatures on the bank account. 

The three authorised signatories for the CCC bank account are: 

1.     Carolina Valiente

2.     Andrew Parsons

3.     Jackie Arnold